Administrative Assistant

Human Resources / Westwood, MA


The Administrative Assistant will support the HR department with administrative tasks and processes.

  • Create and maintain complete and accurate employee files, as well as human resources and operations related files, records, and documentation (i.e. audits)
  • Assist with timekeeping and payroll functions including timecard changes, PTO requests/tracking, and running reports
  • Schedule interviews, trainings, and other meetings as requested by the HR team
  • Assist with internal audits by running reports and gathering required information as directed by the HR team
  • Assists with the planning and execution of special events such as benefits Open Enrollment, company-wide meetings and trainings, employee recognition events, and holiday parties
  • Maintain up-to-date tracking system for all company-wide trainings
  • Review resumes submitted through Indeed and the SECLOCK website to determine qualified candidates and schedule interviews with candidates as requested by HR team
  • Complete internal and external company-wide mailings pertaining to trainings, benefits, and other HR initiatives
  • Input data into payroll system throughout the year to ensure electronic employee files are up-to-date with current address, pay rate, deductions, and tax information
  • Maintain current electronic employee files in the company’s HRIS system
  • Assist with Order Entry responsibilities as time permits
  • Maintains confidentiality of employee information at all times


  • Minimum of an Associate’s degree in a related field and/or 2+ years of experience
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills with the ability to maintain confidential information at all times
  • Excellent organizational skills and attention to detail
  • Proficient with Word, Excel, and PowerPoint
  • Experience with, or the ability to quickly learn, payroll systems (either Paychex or ADP), HRIS, and similar computer applications
Apply Now